Student Competition Teams

最色导航 State's student Competition Teams stand as dynamic student-led groups engaging in academic competitions across the nation and internationally.

If you鈥檝e got questions about Competition Teams, we鈥檇 love to hear from you. Please email us below.

email Competition Team Directory

Formula One Competition Team

Give

Contributions to Competition Teams enable students to pursue their passion, hone technical and leadership skills, build camaraderie, and participate in spirited competition. These dynamic groups cater to a wide array of interests and talents, offering students the opportunity to immerse themselves in hands-on learning, forge lasting connections, and showcase their abilities on local, national, and even international stages.

Forms for Teams

Alumni Allocation Request Form

The Alumni Allocation Request form is for funding requests and includes information on allocation processes, timelines, competition team criteria, presentation guidelines and more.

Alumni Allocation Request Form and instructions
forms
Various widgets and machine parts.

Merchandise Form

For use in requesting necessary parts, materials, and merchandise for successful participation in various competitions only.

Instructions for Submission:

  1. Confirm the Vendor is in the System Contact the Business Operations Specialist, Katie Jeter at kjeter10@kennesaw.edu. Vendors not already in the system must be registered as tax-exempt which can take up to 10 business days before their registration is completed, so plan accordingly.
  2. Fill out the Parts and Materials Excel Spreadsheet
    1. The Excel sheet should be used to list each item (QTY, DESCRIPTION, PRICE).
    2. When using the Excel order from sheet, please only submit one form per vendor. If you need to order from two vendors, please submit another request.
    3. When placing an Amazon order, please do not order more than 14 items per form. If your order contains more than 14 items, please submit two or more separate Merchandise forms.

Submit the Form with Necessary Documentation

  • Fill out all required fields in this form.
  • Attach all supporting documentation, including the Competition Team Order Template Excel Spreadsheet.
  • Mark if EHS or UITS approval is needed under the Special Instructions section and make a separate order for the items needing approval.
  • Incomplete or inaccurate submissions will result in processing delays.
  • All communication regarding the request will be sent to the KSU student or Team email address provided on the form.
  • Please allow 3鈥�5 business days for processing after submission.

Forms are processed from 7:30 am - 4 pm M-W, F and 9 am - 5:30 pm TR. Should you have any questions prior to or after submitting the Merchandise form, please contact Katie Jeter at kjeter10@kennesaw.edu

COMPETITION TEAM ORDER TEMPLATE

Air/Lodging/Car Rental Payment Request Form

For use in processing payments related to airfare and/or lodging and enterprise vehicle rentals only.

Important Steps Before Submission:

1. Contact Travel Planners International for Quote:
Travel Planners International
Nicole Hodge
Email: nhodge@travelplannersintl.com
1300 Ridenour Blvd, Suite 152
最色导航, GA 30152
Office: (770) 984-2504
Cell: (678) 848-2426

2. Prior Approval Before Booking Required for Domestic and International Travel:

Please review the quote from Travel Planner鈥檚 International and once approved by the Competition Team leadership, contact Katie Jeter, Business Operations Specialist, at kjeter10@kennesaw.edu to obtain formal approval of quote and budget verification.

3. Approve Travel Planners International鈥檚 Quote:

Contact Nicole from Travel Planner鈥檚 International with Business Operations Specialist鈥檚 approval email and confirm the quote to book the travel accommodations.

4. Complete the Form with the Necessary Documentation:

  • Fill out all fields of the form. Incomplete, inaccurate, or missing information will delay processing.
  • All correspondence regarding submissions, whether approved or returned, will be sent to the KSU student or team email provided in the form.
  • Please allow 3鈥�5 business days for processing requests. Teams will receive an automatic email once the request is processed.
  • If the payment deadline is approaching, contact the Business Operations Specialist via email at least 5 days prior to the payment deadline to prioritize the request

All submissions are processed from 7:30 am - 4 pm M-W, F and 9 am - 5:30 pm TR. Should you have any questions prior to or after submitting the Airfare/lodging/vehicle rental request form, please contact Katie Jeter at kjeter10@kennesaw.edu.

Please fill out this form in its entirety. Missing, inaccurate, or incomplete information will affect how quickly this form is processed.

Registration/hotel payments and or airfare prioritization should be communicated to the Business Operations Specialist if submission is close to payment deadline.

Travel Expense Report Submission Form

The Travel Expense Report Submission Form is for claiming reimbursement for expenses such as registration fees, hotel accommodations, and transportation costs incurred during travels and to be completed after your travels. 

For use in requesting reimbursement for travel expenses such as registration fees, hotel accommodations, and transportation costs after travel has been completed.

Travel Expense Reports must be submitted within 30 calendar days following the completion of travel. Reports submitted after the deadline may not be eligible for reimbursement.

Forms are processed from 7:30 am - 4 pm M-W, F and 9 am-5:30 pm TR. Should you have any questions prior to or after submitting the Travel Expense Report Submission form, please contact Katie Jeter at kjeter10@kennesaw.edu

Photo of US currency.

Reimbursement Form

For use in requesting reimbursement for allowable Competition Team or RSO-related expenses, excluding travel expenses.

Important Steps Before Submission:

  1. Prior Approval Required: Request and receive prior approval from the Business Operations Specialist, Katie Jeter, at kjeter10@kennesaw.edu before purchasing.
  2. Confirm Student Vendor Registration:

If you aren鈥檛 set up as a vendor in the system, you鈥檒l need to complete that process before reimbursements can be issued. Please allow up to 10 business days. 

Please send this W-9 form through DocuSign fully filled out and signed to the Business Operations Specialist, Katie Jeter at kjeter10@kennesaw.edu.

Reimbursement Documentation Guidelines

To process your reimbursement, please submit the following with your form:

  • Legible receipt
    • Must include store name, date of purchase, total amount, and the last four digits of the credit/debit card used.
  • Redacted bank or credit card statement
    • Must show the last four digits of the card used (matching the receipt) and the name of the person requesting reimbursement.
    • Do not include full account numbers, full card numbers, or any other personal financial information.
    • If the last four digits on the receipt and statement do not match, you must also submit a PDF of the front and back of the card used for the purchase.

Important: Please carefully redact any sensitive information before submitting your documents. This includes full card numbers, account numbers, addresses, and other personal details.

All submissions are processed from 7:30 am - 4 pm M-W, F and 9 am - 5:30pm TR. Should you have any questions prior to or after submitting the Reimbursement form, please contact Katie Jeter at kjeter10@kennesaw.edu.

Please Note: Student Affairs does not reimburse sales tax.

After receiving approval from the Business Operations Specialist, please fill out this form in its entirety. If instructed by the Business Operations Specialist, complete the in its entirety. Missing, inaccurate, or incomplete information will affect how quickly this form is processed and reimbursements issued. All correspondence for each submission will go through the KSU email provided.

Please note: The university cannot reimburse sales tax. For questions, please use the contact form on the competition team website.

Competition/Conference Registration/Fee Form

For use in processing payments and completing registration related to Competitions or Conferences for Competition Teams or RSOs.

Important Steps Before Submission:

To complete registration, please follow these two steps:

  1. Submit the registration form and include the following information:
    1. Link to the event registration website
    2. List of participating students with their KSU email addresses (do not include Student ID numbers)
    3. Snapshot/Screenshot of the event page showing the date, location, and the schedule in PDF format
    4. Any special instructions

Schedule a meeting with Katie Jeter, Business Operations Specialist (kjeter10@kennesaw.edu for all students attending the competition or conference to register.

All submissions are processed from 7:30 am - 4 pm M-W, F and 9 am-5:30 pm TR. Should you have any questions prior to or after submitting the Competition or Conference Registration Fee form, please contact Katie Jeter at kjeter10@kennesaw.edu.

Please complete the Conference Registration Form in its entirety. 

Please be sure to work with Business Operations Specialist for the process to secure the registration.  In certain instances, teams will have to schedule an appointment to log onto the conference web-site together to secure the individual student registration.

People in line registering for a conference.

Frequently Asked Questions

  • Student Competition Teams at 最色导航 State are student-run organizations that compete in academically related competitions. Teams travel around the nation (and the world) to represent KSU as they compete against other colleges and universities.
  • Participation in Competition Teams is limited to currently enrolled, degree seeking students. Specific teams may have additional requirements, such as training, mandatory meetings, etc. It鈥檚 best to contact a specific team for more information.
  • No. Though some competition teams are focused specifically around academic work in a particular area (e.g. mechanical engineering or foreign policy), teams are open to membership from all majors. It鈥檚 helpful to remember that in addition to their competition, teams are also student organizations needing assistance with marketing, finances, recruitment, and other team functions.
  • GHC students can participate in some aspects of competition teams at KSU. They can assist with the work of teams on campus in preparation or construction, but they may not serve as officers in the teams or travel with and/or compete with a team at the competition.
  • Dual Enrollment students can participate in some aspects of competition teams at KSU. They can assist with the work of teams on campus in preparation or construction, but they may not serve as officers in the teams or travel with and/or compete with a team at the competition.
  • Contact the individual team. Visit the Competition Teams Directory to find the team you are interested in joining. You'll join the team by visiting Owl Life. In most instances, members are asked to attend meetings and assist with team operations. 
  • Yes. Membership is not limited to one competition team. That being said, before joining multiple teams, you should consider the obligations of both teams in addition to your academic coursework and other responsibilities.
  • Competition Teams first and foremost are Registered Student Organizations (RSOs). As such, the first step to creating a new Competition Team would be to research the steps to creating a new RSO. In addition, Competition Teams are uniquely attached to an academic department who sponsors the team鈥檚 activities. Based on the type of team you are considering creating, you should contact the appropriate academic department as well. Lastly, if you need any additional assistance or insight, feel free to reach out to the Department of Student Activities for assistance.